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ALISON VARDY ARTIST/ HARP PLAYER/ HARPSOUND AUDIO 9906 Resthaven Drive 102 Victoria BC V8L 3E8 Canada 250.656.5985 GST # 892281619RT GUARANTEES, ETHICS AND POLICIES Thank you for considering or selecting me as your harpist! This web document will serve as the guarantee of my ethics and policies regarding my playing for you. Please read this page as it provides full disclosure as to my obligation to you. - Alison ALISON VARDY Subscribes to: The TourismVictoria Member Code of Ethics http://www.tourismvictoria.com/ I undertake to meet or exceed all the pertinent ethics as stated: 1. Provide my clients with exceptional service. 2. Provide clean, well-maintained, quality equipment for the enjoyment of my clients. 3. Handle all inquiries, requests, transactions, correspondence and complaints promptly, courteously, and fairly. 4. Exercise truth in all promotional materials concerning services provided. 5. Provide my clients with complete details on prices, cancellation policies and services at time of booking 6. Publicly advise of changes in services or fees if and when they occur. 7. Provide all clients with a fair exchange of Canadian dollars for their foreign currency. 8. When unavailable for booking, assist potential clients with finding other suitable arrangements. 9. Promote responsible and sustainable use of the environment when providing services. 10. Abide by all applicable federal, provincial and municipal laws. ENGAGEMENT POLICY A) ARTIST/ CLIENT INFORMATION PROVISIONS The following Information Provisions will be detailed during the negotiation and agreement process in consultation with Alison. They will be itemised in a Confirmation Letter of Agreement from Alison. The Purchasing Party (you) is referred to as "Client" and Alison Vardy is referred to as "Artist" in the Provisions below. Date of Performance: Type of Event: Event Description: Client Name: Address: Phone: Contact Person: Phone: Event Location: Address: Phone: Directions: Arrival Time: Start Time: Duration: Estimated # Guests/ Capacity: Stage Curfew Time: Indoor/Outdoor: Outdoor Cover: Rainout Plans: Acoustic (without amplification)/ Amplified Performance: Artist provides Harpsound Amplification where required: Full P.A./ Battery Amp Additional stage lighting provided by: Artist/ Client Electricity as required: 120V correctly grounded outlet usually within 10 metres of harp The Client may agree that the Artist may sell recordings (0% commission) Parking provided by: Artist/ Client: Access via: Additional Artist accommodation where required provided by: Artist / Client Additional Special Provisions: B) ARTIST PROVISIONS The Artist Provisions and the Client Provisions following (Sections B & C) are the publicly posted "Terms and Conditions " of Alison's Confirmation Letter of Agreement. 1. The Artist shall perform, dress and present in a professional manner. 2. The Artist will provide harp and chair. The Client will provide a safe playing location with sufficient ambient light (approximately a 2metre x 2metre space). Additional space is necessary for amplification as required. The Artist will provide additional lighting as agreed in Section A) and the Artist reserves the right to provide additional lighting in other circumstances as required. 3. The Artist shall at all times have complete supervision, direction and control over the manner, means and details of this performance. 4. The Artist reserves the right to not play music requests at the event nor shall the Artist accompany other musicians unless otherwise expressly agreed prior to the event with the Artist. The Artist reserves the right to accept wedding musical requests but no additional changes to the musical requests will be considered within 15 days of the wedding. 5. The Artist shall not play nor expose her instruments or sound equipment outdoors in inclement weather nor in direct sunlight except as agreed in Section A). These environmental factors damage the Artist's instruments and sound equipment. 6. The Client shall provide a solid clean surface if the event is to be held outside. Pavement, concrete, wood, carpet or dry grass is acceptable. The instrument shall not be placed directly in damp areas, on sand, dirt or gravel unless as agreed in Section A). 7. Any desired P.A. system and microphones provided by the Client shall be used only by prior mutual agreement with the Artist as stated in Sections A). 8. In the event that the 120V electrical outlets provided by the Client, or the event venue, is deemed faulty, unsafe or defective by the Artist then P.A. amplification shall not be provided by the Artist. If the P.A. amplification where provided by the Client to the Artist is deemed faulty, unsafe or defective by the Artist, P.A. amplification shall not be used by the Artist for the performance. (Artist's safety at risk). The Client shall not be entitled to a full or partial refund. 9. In the event that the Artist is unable to perform due to illness, accident, accident to means of transportation, inclement weather or other Acts of God, or any other legitimate condition(s) beyond the control of the Artist, the deposit and any other payment by the Client to the Artist for this engagement shall be refunded. Full refund shall be the complete extent of liability. The Artist or her representative shall make reasonable efforts to provide the Client with an introduction to a substitute musician. 10. A fee for additional playing time is applicable should the parties mutually agree to such extension of performance time. 11. Payment of fee(s) of any remaining fees listed is due immediately upon completion of the performance. Client will make payment including GST to the Artist named above. 12. The Artist executes the terms of this agreement as an independent contractor, not as an employee of the Client. Responsibility for payment of the Artist income taxes and the GST collected on the Artist compensation is assumed by the Artist. 13. The responsibility for any applicable SOCAN or performing rights fees is legally that of the venue and its owners. C) CLIENT PROVISIONS All compensation amounts are in Canadian Dollar Funds unless noted otherwise: 1. Compensation Amount: Total Compensation including GST will be detailed in an agreement letter or contract (Artist GST # 892281619RT) 2. A 50% deposit GST Inclusive payable to Alison Vardy shall be in the hands of the Artist to reserve the date of the engagement. A signed contract may be required by either the Artist or the Client. The Artist is free to release the date and is under no further obligation if the Client fails to meet the above deposit requirement and (when required by the Artist) contract signing . The Artist reserves the right to waive (in writing) the deposit requirement. 3. This/these deposit(s) is/are non-refundable if the Artist is ready, willing and able to meet the terms of this contract, even if the Client should later cancel this engagement. The Artist reserves the right to refund the deposit only under very exceptional circumstances if the Artist believes reasonable notice of cancellation is given by the Client and no other bookings have been refused in lieu of the Client's deposit. 4. The remainder of the compensation is due no later than the time of conclusion of the performance (GST Inclusive) payable to Alison Vardy. If the Client cancels the engagement within 15 days of the intended date, (s)he shall be responsible for paying the remainder to the Artist. The Artist reserves the right to waive this cancellation provision only under very exceptional circumstances. 5. The Client agrees to furnish at her(his) sole cost and expense: a place of performance on the date(s) and time(s) contained in Section A) above, lighted, ventilated, cleaned, and free from cigarette smoke. 6. The Client shall take full responsibility and liability for the actions of his/her family, guests (including children), patrons, agents, employees or any others deemed necessary to the performance. 7. The Client's family, guests (including children), patrons, agents, employees or any others deemed necessary to the performance are not the responsibility of nor the employees of the Artist. 8. The Client shall take full responsibility and liability for any performance, stage or lock-up curfews at the event venue as provided by the Client in Section A). My guarantee is to adhere to all the above provisions and ethics. A signed contract is available with the same provisions, if desired. Otherwise, these publicly posted policies stand as my guarantee. Alison Vardy - 2002.10.01 |
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